The Accounts Payable department is responsible to process and pay all approved invoices and/or bills for the County.  Invoices and/or bills should be sent to Cecil County, 200 Chesapeake Blvd., Ste. 1100, Elkton, MD  21921, Attn:  Accounts Payable.   

Questions should be directed to:

• AP@ccgov.org or call (410) 996-5385

In order to ensure timely processing, please submit your invoice/bill, include the Purchase Order Number and note the department with whom you provided the service/goods.  Any invoices/bills not submitted as requested may be delayed or denied.  We pay invoices/bills weekly within 30 days of invoice date.

• Federal Tax ID # is 52-6000919
• W-9 Form
• Tax Exempt Certificate

Note to Vendors:  Purchase orders are required for most County purchases that exceed $500.  For more details, please visit the web page for the Purchasing Department.

Cecil County Employee Expense Reimbursement Policy

• Cecil County Expense Reimbursement Policy

Forms

• Mileage, Tolls and Parking Fee Reimbursement Request Form- use if requesting reimbursement for mileage, tolls and/or parking costs ONLY.  The County will reimburse employees through petty cash for mileage, tolls and parking costs up to $100.00 per week.  If reimbursement is being requested for an amount greater than $100.00, then reimbursement will be made via check.  In such cases, the request form and applicable receipts should be sent to accounts payable along with a signed Voucher Approval Form.  Receipts should be taped onto an 8 1/2" x 11" piece of paper for scanning purposes.

• Travel Expense Reimbursement Form- use this form if requesting reimbursement for other expenses, which may also include mileage, tolls and parking, but include additional expenses such as meal reimbursements, etc.  The County will reimburse employees through petty cash up to $100.00.  If reimbursement is being requested for an amount greater than $100.00, then reimbursement will be made via check.  In such cases, the request form and applicable receipts must be sent to accounts payable along with a signed Voucher Approval Form.  Receipts should be taped onto an 8 1/2" x 11" piece of paper for scanning purposes

• Travel/Purchase Card Transaction Log - use this form when an employee makes use of a County credit card.  Please include all applicable receipts with this log.  Receipts should be taped onto an 8 1/2" x 11" piece of paper for scanning purposes.

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