Cecil County
Home MenuJune 15, 2010
Board of County Commissioners
Worksession Minutes
June 15, 2010
PRESENT: Commissioners Lockhart, Demmler, Mullin, and Hodge; County Administrator Al Wein, Public Works Director Scott Flanigan and staff; Planning and Zoning Director Eric Sennstrom and staff; Parks and Recreation Director Clyde Van Dyke; Economic Development Director Vernon Thompson; Budget Manager Craig Whiteford; Treasurer Pamela Howard; Council Norman Wilson; Executive Office Administrator Vicky Rinkerman; members of the press, and members of the public.
ABSENT: Commissioner Tome.
OPEN SESSION – 9:00 a.m.
Afternoon agenda review
County Administrator Wein reviewed the introductory item. Director Van Dyke stated that he conferred with the Roads Department and Sheriff's Office regarding the proposed speed limit on River Bend Parkway.
County Administrator Wein reviewed the appointments being considered by the Board.
Public Hearing – Director Flanigan stated that the public hearing for the proposed recycling plan would revise the current policy. The public hearing has been published and copies of the proposal were made available in the public libraries. Recycling Coordinator Adams stated that this policy sets the guidelines for the County's recycling program, and does not impact the solid waste policy revisions recently approved by the Board.
County Administrator Wein reviewed the FY2011 Animal Care & Control Contract. Discussion ensued regarding the proposed fees in the contract. The Board concurred to allow a $15.00 donation in the contract for acceptance of unwanted animals by the ACCA.
County Administrator Wein reviewed the Port Deposit Franchise agreement. Discussion ensued regarding the definition of "service area" provided in the agreement. Counsel Wilson stated that the proposed definition does not require the County to approve the Town's growth area.
Director Sennstrom stated that many of the municipalities have updated their Comprehensive Plan and the County in turn has updated the County's Comprehensive plan to reflect that information.
The Board concurred that they were not in agreement with the revised definition of "service area".
Policy and Procedures Manual – discussion ensued relative to the proposed changes to the policy.
Ordinance 2010-03- Amendment to Chapter 200 Building Construction - The Board concurred to postpone action on this item.
Conditional Loan Commitment to Aquafin - Director Thompson stated that the revolving loan committee has approved the loan and the State has approved the transaction.
Business Regulation for Junk and Scrap Metal – County Administrator Wein stated that the resolution designates the Maryland State Police as the primary law enforcement agency with respect to the maintenance of records of junk and scrap metal vendors in Cecil County in accordance with State law.
Public Works Director Flanigan reviewed the Public Works Department's action items on the agenda. He stated that a decision on Ordinance 2010-02 has been deferred several times. Two issues are still outstanding relative to an effective date to initiate the policy and mandated frequency of service relative to the minimum pick up schedule for recyclables and trash.
Commissioner Hodge stated that Health Department regulations do not mandate any frequency of service for refuse collection.
The Board concurred to revise the language to state "once per month" as a minimum frequency of service for pick-up of trash and recyclables.
Discussion ensured regarding licensing independent recycling material haulers in the County. The intent of the language is to aid in enforcement of the regulations and assist with tracking recycling materials. Commissioner Hodge suggested that tonnage of recyclables be based on weight to determine licensing procedures. He requested that the language be revised to clarify licensing requirements.
Discussion ensued regarding vehicle identification for haulers. Director Flanigan stated that hauler identification would assist staff with enforcing the regulations.
Discussion ensued regarding the proposed additional holidays for landfill closure. The landfill would be open the Friday after the Thanksgiving holiday.
The Board concurred to change the effective date to August 1, 2010 for code and fee schedule changes. The Resolution relative to the fees schedule would be revised to reflect the August 1, 2010 effective date.
Bid Award RFP 11-04 Family Support Services – Circuit Court Coordinator Kuhn stated that the RFP would provide more agencies to supply support services.
Director Flanigan reviewed the bid awards listed on the agenda. Discussion ensued regarding local contractor preference regulations.
Director Van Dyke stated that the bid award for the sports complex would add an additional baseball field and multi-purpose area to the complex, which would be installed to current drainage standards.
Budget Manager Whiteford reviewed the budget amendments.
Draft CIP Procedural manual – County Administrator Wein stated that the Board concurred to add representatives from Cecil College, the Cecil County Public Schools, and Public Libraries to the CIP Committee. There are no voting requirements.
Chesland lease – Director Van Dyke stated that the draft lease is for farming operations on the property.
Draft bid 11-10-52045 Connelly Road-Replacement of two small structures – Director Flanigan stated that the project is part of the Bridge and Road Program. The Board concurred to authorize the Public Works Department to proceed with the bid.
Southern States request to extend water line from Town of Rising Sun – Mr. Wright stated that the facility is located on Wilson Road. He provided a presentation relative to the proposal to extend the water line. In conjunction with the Maryland Department of the Environment, Southern States is in the process of trying to determine why surrounding property owners are experiencing an increase in nitrate levels in the drinking water. One option being considered is extending the water line from the Town of Rising Sun to their facility and property owners that are affected by this nitrate issue.
The Board had no objections to the proposed plan of running a water line to the Southern States facility or the residential properties. Director Sennstrom stated that the County would need to approve a revision to the Master Water and Sewer Plan. Commissioner Hodge stated that he would prefer that the Town of Rising Sun own and maintain the water line. The new connections should not be charged more for water service than town residents.
Commissioner itemsCommissioner Hodge stated that the Board has been invited to the BEPAC meeting next Tuesday morning. At this time, there is no worksession scheduled; however, if one is scheduled it would begin at 10:00 a.m.Franchise Agreement – County Administrator Wein stated that the Board has received a draft agreement for natural gas and propane distribution to review. He requested their comments prior to responding to Chesapeake Utilities. Resolution on River Bend Parkway – Director Flanigan stated that Public Works staff would investigate the proposed speed limit revision. CLOSED SESSION 10:45 a.m. On motion by Commissioner Demmler, second by Commissioner Mullin, the Board convened to closed session pursuant to Maryland Annotated Code State Government 10-508(A) (1) Personnel matters.The Board convened in closed session. The Board convened in closed session.
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Worksession Minutes
June 15, 2010
PRESENT: Commissioners Lockhart, Demmler, Mullin, and Hodge; County Administrator Al Wein, Public Works Director Scott Flanigan and staff; Planning and Zoning Director Eric Sennstrom and staff; Parks and Recreation Director Clyde Van Dyke; Economic Development Director Vernon Thompson; Budget Manager Craig Whiteford; Treasurer Pamela Howard; Council Norman Wilson; Executive Office Administrator Vicky Rinkerman; members of the press, and members of the public.
ABSENT: Commissioner Tome.
OPEN SESSION – 9:00 a.m.
Afternoon agenda review
County Administrator Wein reviewed the introductory item. Director Van Dyke stated that he conferred with the Roads Department and Sheriff's Office regarding the proposed speed limit on River Bend Parkway.
County Administrator Wein reviewed the appointments being considered by the Board.
Public Hearing – Director Flanigan stated that the public hearing for the proposed recycling plan would revise the current policy. The public hearing has been published and copies of the proposal were made available in the public libraries. Recycling Coordinator Adams stated that this policy sets the guidelines for the County's recycling program, and does not impact the solid waste policy revisions recently approved by the Board.
County Administrator Wein reviewed the FY2011 Animal Care & Control Contract. Discussion ensued regarding the proposed fees in the contract. The Board concurred to allow a $15.00 donation in the contract for acceptance of unwanted animals by the ACCA.
County Administrator Wein reviewed the Port Deposit Franchise agreement. Discussion ensued regarding the definition of "service area" provided in the agreement. Counsel Wilson stated that the proposed definition does not require the County to approve the Town's growth area.
Director Sennstrom stated that many of the municipalities have updated their Comprehensive Plan and the County in turn has updated the County's Comprehensive plan to reflect that information.
The Board concurred that they were not in agreement with the revised definition of "service area".
Policy and Procedures Manual – discussion ensued relative to the proposed changes to the policy.
Ordinance 2010-03- Amendment to Chapter 200 Building Construction - The Board concurred to postpone action on this item.
Conditional Loan Commitment to Aquafin - Director Thompson stated that the revolving loan committee has approved the loan and the State has approved the transaction.
Business Regulation for Junk and Scrap Metal – County Administrator Wein stated that the resolution designates the Maryland State Police as the primary law enforcement agency with respect to the maintenance of records of junk and scrap metal vendors in Cecil County in accordance with State law.
Public Works Director Flanigan reviewed the Public Works Department's action items on the agenda. He stated that a decision on Ordinance 2010-02 has been deferred several times. Two issues are still outstanding relative to an effective date to initiate the policy and mandated frequency of service relative to the minimum pick up schedule for recyclables and trash.
Commissioner Hodge stated that Health Department regulations do not mandate any frequency of service for refuse collection.
The Board concurred to revise the language to state "once per month" as a minimum frequency of service for pick-up of trash and recyclables.
Discussion ensured regarding licensing independent recycling material haulers in the County. The intent of the language is to aid in enforcement of the regulations and assist with tracking recycling materials. Commissioner Hodge suggested that tonnage of recyclables be based on weight to determine licensing procedures. He requested that the language be revised to clarify licensing requirements.
Discussion ensued regarding vehicle identification for haulers. Director Flanigan stated that hauler identification would assist staff with enforcing the regulations.
Discussion ensued regarding the proposed additional holidays for landfill closure. The landfill would be open the Friday after the Thanksgiving holiday.
The Board concurred to change the effective date to August 1, 2010 for code and fee schedule changes. The Resolution relative to the fees schedule would be revised to reflect the August 1, 2010 effective date.
Bid Award RFP 11-04 Family Support Services – Circuit Court Coordinator Kuhn stated that the RFP would provide more agencies to supply support services.
Director Flanigan reviewed the bid awards listed on the agenda. Discussion ensued regarding local contractor preference regulations.
Director Van Dyke stated that the bid award for the sports complex would add an additional baseball field and multi-purpose area to the complex, which would be installed to current drainage standards.
Budget Manager Whiteford reviewed the budget amendments.
Draft CIP Procedural manual – County Administrator Wein stated that the Board concurred to add representatives from Cecil College, the Cecil County Public Schools, and Public Libraries to the CIP Committee. There are no voting requirements.
Chesland lease – Director Van Dyke stated that the draft lease is for farming operations on the property.
Draft bid 11-10-52045 Connelly Road-Replacement of two small structures – Director Flanigan stated that the project is part of the Bridge and Road Program. The Board concurred to authorize the Public Works Department to proceed with the bid.
Southern States request to extend water line from Town of Rising Sun – Mr. Wright stated that the facility is located on Wilson Road. He provided a presentation relative to the proposal to extend the water line. In conjunction with the Maryland Department of the Environment, Southern States is in the process of trying to determine why surrounding property owners are experiencing an increase in nitrate levels in the drinking water. One option being considered is extending the water line from the Town of Rising Sun to their facility and property owners that are affected by this nitrate issue.
The Board had no objections to the proposed plan of running a water line to the Southern States facility or the residential properties. Director Sennstrom stated that the County would need to approve a revision to the Master Water and Sewer Plan. Commissioner Hodge stated that he would prefer that the Town of Rising Sun own and maintain the water line. The new connections should not be charged more for water service than town residents.
Commissioner itemsCommissioner Hodge stated that the Board has been invited to the BEPAC meeting next Tuesday morning. At this time, there is no worksession scheduled; however, if one is scheduled it would begin at 10:00 a.m.Franchise Agreement – County Administrator Wein stated that the Board has received a draft agreement for natural gas and propane distribution to review. He requested their comments prior to responding to Chesapeake Utilities. Resolution on River Bend Parkway – Director Flanigan stated that Public Works staff would investigate the proposed speed limit revision. CLOSED SESSION 10:45 a.m. On motion by Commissioner Demmler, second by Commissioner Mullin, the Board convened to closed session pursuant to Maryland Annotated Code State Government 10-508(A) (1) Personnel matters.The Board convened in closed session. The Board convened in closed session.
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