Cecil County
Home MenuJuly 18, 2000
Nelson K. Bolender, President
Harry A. Hepbron, Commissioner
Phyllis Kilby, Commissioner
constituting a full Board.
The meeting was called to order by President Bolender at 2:00 p.m. and opened with the Pledge of Allegiance.
- MINUTES - JUNE 20, 2000 -
The minutes of June 20, 2000, were approved as written.
- PUBLIC HEARING - AMENDMENT TO WATER & SEWER PLAN -
A public hearing was held on a proposed amendment to the 1993 Master Water and Sewer Plan. The amendment would modify the Existing Conditions and Proposed Facilities section to reflect the proposed construction of the Cinnamon Woods Manufactured Home Park water and sewer collection, distribution, and treatment facilities. The two treatment facilities are designed to treat an average 44,000 gallons per day.
Mr. Fred Orr, Deputy Director of Public Works, presented a Resolution stating the intent is to amend the 1993 Master Water and Sewer Plan to reflect proposed water and sewer facilities designed for the Cinnamon Woods Manufactured Home Park located south of Mt. Zoar Road. The action will effect the manufactured home park name change to Cinnamon Woods and the addition of capacity figures to the 1993 Master Water and Sewer Plan which reflects water and sewer for the manufactured home park.
Mr. Stephen Leas, Esquire, advised that one of the issues raised at the public hearing on June 20, 2000, deals with jurisdiction of the Public Service Commission and whether or not a privately owned system needed prior approval by the Public Service Commission. Mr. Leas has correspondence from the Public Service Commission affirming that they do not have jurisdiction to approve or disapprove these particular facilities.
Mr. Leas stated they have complied with the requirements of the Maryland Department of the Environment and have all the necessary permits in order to proceed with construction of the project. Mr. David Leas stated there are some items with regard to plat requirements that have been revised. He has signed the Public Works Agreement, and the bonds do need to be posted. Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Resolution. A copy is incorporated as a part of these minutes.
- PUBLIC HEARING - AMENDMENT TO WATER & SEWER PLAN -
A public hearing was held on a proposed amendment to the 1993 Master Water and Sewer Plan. The amendment would modify the Existing Conditions and Proposed Facilities section to correctly represent the design flow of the Meadowview Wastewater Treatment Plant as 700,000 gallons per day. Mr. Fred Orr, Deputy Director of Public Works, presented a Resolution to amend the 1993 Master Water and Sewer Plan to correct an error in Tables 9 and 12 of the Plan which currently incorrectly reflects the Meadowview Plant as having a capacity of 300,000 gallons per day. The intent is to correct these inconsistencies as suggested by Maryland Department of Environment staff. Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Resolution. A copy is incorporated as a part of these minutes.
- RACINE REZONING -
A public hearing was held on the application for rezoning of Eugene and Nancy Racine, represented by Jay Emrey, Esquire. PROPERTY LOCATION: N/S Biggs Highway, South of Bay View, North East, MD 21901, 5th Election District, Tax Map 19, Parcels 611 & 612, Lots 2 & 3. PRESENTLY ZONED: Business Local (BL). REQUEST: Rezone 2.51 acres from Business Local (BL) to Business General (BG) for the proposed use of opening a motel/hotel business or any permitted use in a EG zone. PROPERTY OWNER: Eugene and Nancy Racine.
The application was read by the County Administrator, and all witnesses were sworn.
A verbatim transcript of this public hearing was taken by Susan Lynch, 55 Somerset Court, Elkton, MD 21921.
Mr. Jay Emrey, Esquire, representing Mr. and Mrs. Racine, stated the property is situated on the West side of Route 272 and the North side of Biggs Highway. The property lies behind the High's Store. Mr. Emrey presented an Applicant's Memorandum which was marked as Applicant's Exhibit No. 1. He testified that the property, which originally consisted of 3.74 acres, was rezoned from RM and MH to C-2 in February of 1993. Mr. Emrey presented a plat showing the configuration of the property in 1993 which was marked as Applicant's Exhibit No. 2. Sometime between February, 1993, and March, 1993, the Office of Planning and Zoning initiated a proposed change for the subject property from C-2 to Village Residential (VR) . Mr. Emrey stated the property, for reasons unknown, was then rezoned in July, 1993, to BL during the comprehensive rezoning. Then the High's Store was constructed.
Mr. Emrey stated Mr. and Mrs. Racine have a contract purchaser, Mr. Patel, who wants to construct a hotel/motel on the subject property.
Mr. Emrey feels that a mistake was made in rezoning the property to BL during the comprehensive rezoning. The applicants' mistake argument is based upon the fact that in February, 1993, the Board determined that a reclassification from RM and MH to C-2 was justified based upon change. Mr. Emrey stated the location of the property is better suited to general commercial uses (BG) rather than local or neighborhood commercial uses (BL) . The property is within 1/4 mile of the I-95 interchange and within 200 yards of Cecil Community College. Mr. Emrey advised that nothing changed from February, 1993, until July, 1993, to justify a rezoning to BL during the comprehensive rezoning; and it was a mistake to reclassify this property.
Mr. Emrey presented pictures of the Holiday Inn Express which Mr. Patel plans to construct. They were marked as Applicant's Exhibits Nos. 3a and 3b.
Mr. Patel, the contract purchaser, testified that he has been in the hotel business since 1974. He has six hotels. Mr. Patel stated he would like to construct a Holiday Inn Express, but because of the zoning classification is unable to do so. He testified he plans to have between 70 and 80 units with limited service.
Commissioner Kilby inquired about access to the property, and Mr. Emrey responded by stating there would be joint access off of Route 274.
Mr. John Kilby, real estate agent, testified in favor of the rezoning stating a property one-half mile from the subject property is zoned Business Intensive. The vacant property across the street is zoned BG. Mr. Kilby presented a copy of the Land Use Plan for the County which was marked as Applicant's Exhibit No. 4. Mr. Kilby stated the property is in the Development District and is served by water and sewer.
Mr. Kilby presented assessment records which were marked as Applicant's Exhibit Nos. 5a-5c. He testified that the tax bill for Comfort Inn is $652,000 per year, and Mr. Racine is paying $2100. Mr. Kilby advised that it would be in the best interest of the County to support the rezoning.
Mr. Eric Sennstrom, Director of Planning and Zoning, advised that both the Office of Planning and Zoning and the Planning Commission recommended disapproval of the rezoning based on the applicant's failure to adequately demonstrate a mistake in the 1993 comprehensive rezoning or a substantial change in the character of the neighborhood.
Mr. Sennstrom stated the neighborhood consists of an area extending out a half-mile radius bounded by the Cecil Community College to the East, the I-95 and Route 272 interchange to the South, and the community of Bay View to the North and West. There have been no rezonings in the area since the 1993 comprehensive rezoning.
Mr. Sennstrom presented the following findings of fact:
1) Changes in area - There have been no rezonings in the area since the 1993 comprehensive rezoning.
2) Population changes - There has been a significant increase in population in this area.
3) Availability of public facilities - Public facilities in the nature of water and sewer are available in this area.
4) Present and future transportation and traffic patterns, character, and volume - All access would be off of the existing access to the High's Store. No new access would be made to MD 274.
5) Compatibility with existing and proposed development in the area - Should be compatible.
6) Compatibility with the intent of the Comprehensive Plan The subject parcel is located within the Development District of the 1990 Comprehensive Plan. One of the purposes of this District is to encourage commercial development around the existing towns. Commercial uses in this District should be served by public water and sewer.
7) Compatibility with the purposes of any Special District in which the area requested to be rezoned is located - No Special District.
Mrs. Doris King read a statement in support of the Planning Commission's denial of the rezoning application. She feels the rezoning would be incompatible with the surrounding community and is concerned about noise, traffic, and crime. The statement was signed by Tom and Doris King, Steven and Jackie King, Scott and Lynda Kelsey, and Julia Fisher and was marked as Oppositions' Exhibit No. 1.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to deny the rezoning based on failure to demonstrate mistake.
A copy of the findings of fact is incorporated as a part of these minutes.
- ANNUAL PROGRAM - PROGRAM OPEN SPACE -
Mr. Eric Sennstrom, Director of Planning and Zoning, appeared and presented the Program Open Space annual program for acquisition and development for fiscal year 2001. He advised that Article 5, Section 905, of the Annotated Code requires local jurisdictions to prepare an annual report for Program Open Space projects each year.
Mr. Sennstrom advised that the report is arranged in several different sections. The first section contains projects that are carried over from the 2000 annual program. Among the programs are the Cecil Sports Complex project and projects in Elkton, Rising Sun, and Port Deposit. The second section contains active fiscal year 2000 development projects that are being processed throughout the State. Also contained in the report is an addendum to the fiscal year 2001 acquisition projects. The last section contains fiscal year 2001 development projects. Also included is a location map showing the distribution of projects throughout the County.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the Program Open Space annual program for acquisition and development for fiscal year 2001.
- COMMISSIONERS' COMMENTS -
Commissioner Kilby encouraged everyone to attend the Cecil County Fair which begins on July 21.
She congratulated Cecil Partnerships for Children, Youth, and Families relative to receipt of a grant in the amount of $267,700 to provide after-school programs at all six middle schools in the County.
Commissioner Kilby advised that she is on a North East Barracks Advisory Committee and explained a new program that they are instituting with the Department of Aging. The program is "State Troopers Actively Reassuring Seniors," whereby the troopers will stop and visit seniors as part of their routine patrol.
Commissioner Hepbron reported that he attended a workshop on Project Impact.
He advised that he judged the pretty baby contest at the North East Water Festival and also attended the fireworks at the North East Park.
Commissioner Hepbron attended the opening of Chandlee Road Bridge today.
President Bolender also congratulated Nancy Hardy relative to the after-school programs, as well as her participation in the development of a Boys and Girls Club in the County.
- REPORT - TREAS. OFFICE -
Ms. Pam Howard, Treasurer, appeared and presented the monthly report of the Treasurer's Office as of June 30, 2000. A copy of the report is incorporated as a part of these minutes.
- PRESENTATION - LOCAL EMERGENCY PLANNING COMMITTEE -
Mr. Frank Muller, Director of Emergency Services, introduced Mr. Richard Biddle, Chairman of the Local Emergency Planning Committee, who gave an overview of the Committee. Mr. Biddle advised that the Committee was organized after the SARA Title III bill was passed in 1986. In 1987, the Committee was formed; and appointments were made by the Secretary of the Maryland Department of Public Safety and Correctional Services. Their initial charge was to develop an emergency response plan for hazardous materials. After the response plan was developed, it became evident that on-going efforts were needed to identify hazardous materials in the County, conduct training sessions in Haz-Mat, and develop a list of resources in the County to meet this type of emergency.
Mr. Biddle explained that the working group is organized into a steering committee with three subcommittees. The subcommittees will give a report at the annual meeting. A program will be introduced into the schools to promote hazardous materials awareness.
- PUBLIC COMMENT -
Mr. Roland Wills inquired about questions he posed to the Office of Planning and Zoning relative to common open space and a site plan for Montgomery Oaks.
Mr. Vance Fields inquired about the results of his meeting relative to the remedial stormwater management system in Montgomery Oaks.
Mr. Ronald Rae inquired about the Ordinance to reduce the admissions and amusement tax, and Mr. Al Wein, County Administrator, advised that there is no fiscal impact.
- APPOINTMENTS - EC. DEV. COMMISSION -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint Dr. W. Stephen Pannill, Cecil Community College, One Seahawk Drive, North East, MD 21901 as a member of the Economic Development Commission to fill the unexpired term of Dr. Robert Gell; also, to appoint Mr. Mike Lowman, Town of Port Deposit, 64 South Main Street, Port Deposit, MD 21904 as a member of the Economic Development Commission to fill the unexpired term of Mr. Donald Poist. Their terms will expire on June 30, 2001.
- APPOINTMENTS - PLANNING COMMISSION -
Commissioner Kilby advised that she received a letter of resignation this morning from Cathy McNatt, a member of the Planning Commission. She recommends that Mr. Carl Walbeck be appointed to fill the unexpired term of Ms. McNatt.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint the following persons as members of the Planning Commission:
Timothy J. Smith, 74 Willow Oak Court, Elkton, MD 21921 - Term to expire August 3, 2003.
Russell Farrell, 27 Borens Shore Lane, Elkton, MD 21921 (reappointment - alternate) - Term to expire August 3, 2003.
George Coudon, 209 Springfield Drive, North East, MD 21901 (reappointment) - Term to expire August 3, 2003.
Carl D. Walbeck, 47 Mallard Lane, North East, MD 21901 - Term to expire August 3, 2001.
- APPOINTMENTS - BD. OF APPEALS -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint Peter J. Wood, 29 South Main Street, North East, MD 21901 and Dr. Maria Mastrippolito, 836 Firetower Road, Cobra, MD 21917 as members of the Board of Appeals for a three-year term, said term expiring August 15, 2003.
- APPOINTMENT - CECIL MENTAL HEALTH PARTNERSHIP -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint Susan Twigg, Department of Aging, 214 North Street, Elkton, MD 21921 as a member of Cecil Mental Health Partnership for a three-year term, said term expiring June 30, 2003.
- APPOINTMENT - COMMISSION FOR WOMEN -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint Karen Griffin, c/o McCardell & Griffin, 111 East Main Street, Elkton, MD 21921 as a member of the Commission for Women to fill the unexpired term of Dr. Sandra Tomlinson, said term expiring September 8, 2001.
- APPOINTMENTS - COMMISSION ON AGING -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to appoint the following persons as members of the Commission on Aging:
Mabel Cassidy, P. O. Box 1111, Elkton, MD 21921 (reappointment) - Term to expire June 30, 2003.
Dorothea Gatchell, 24 Oak Hill Lane, Elkton, MD 21921 (reappointment) - Term to expire June 30, 2003.
Hazel Jenkins, P. O. Box 14, Cobra, MD 21917 (reappointment) - Term to expire June 30, 2003.
Rose Pepiora, P. O. Box 167, Earleville, MD 21919 - Term to expire June 30, 2003.
Emma Hudson, P. O. Box 443, North East, MD 21901 - honorary member
- PERSONNEL ITEMS -
Ms. Linda Anguish, Director of Human Resources, appeared before the Board. Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to accept the following resignations:
1) Eudena W. Haley, Volunteer Coordinator, HELP Center, Department of Social Services, effective June 29, 2000;
2) Robert O. Mathews, on-call Alcohol Beverage Inspector, retroactive to July 1, 2000;
3) Megan J. Stokes, on-call Alcohol Beverage Inspector, retroactive to July 1, 2000;
4) Edward D. Frederick, on-call Security Guard, retroactive to July 1, 2000;
5) Jamie L. Whitt, Student Intern, Economic Development, retroactive to July 2, 2000.
Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the following appointments:
1) Kimberly Townley, Contractual Office Services Assistant, Department of Social Services, $8.96/hour (Grade 3), effective July 5, 2000;
2) Dina Mayberry, Contractual Program Eligibility Analyst, Department of Social Services, $13.35/hour (Grade 6), effective July 5, 2000;
3) Robert A. Horton, Jr., Operator I, Water & Wastewater Division, $26,276.83 (Grade 6) effective July 10, 2000;
4) Thomas A. Cairo, Temporary Seasonal Worker, Roads Division, $8.00/hour (Grade 2), effective July 10, 2000;
5) Everett Foster, Equipment Operator I, Roads Division, $20,530.00 (Grade 4);
6) Keith E. Fayer, Laborer, Roads Division, $18,075.00 (Grade 3);
7) Vincent Insinga, Operator Trainee, Water & Wastewater Division, $21,145.90 (Grade 4);
8) Nicole S. Meekins, Social Worker I, Department of Social Services, $30,056.00 (Grade 8);
9) Stacey C. Lush, Plans Reviewer, Department of Public Works, $33,000.00 (Grade 8).
Upon recommendation by Ms. Anguish, motion was made by Commissioner Hepbron, seconded by Commissioner Kilby, and unanimously carried to approve the following promotions/transfers/reclassifications:
1) Carroll M. Dunlap, Sr., part-time Security Guard at $8.86/hour (Grade 3), transfer to Laborer in Maintenance Department at $18,428.80, Grade 3;
2) Teresa M. Gordon, part-time Program Associate at $9.11/hour (Grade 3) to full-time Office Services Assistant at $18,948.80, Grade 3;
3) Florence D. Charles; part-time House Manager at $9.03/hour (Grade 3) to full-time House Manager at $18,782.40 (Grade 3);
4) James A. Norman, Lead Mechanic at Central Garage, transfer position to Solid Waste Division at the same salary of $37,748.18 (Grade 8), retroactive to July 1, 2000;
5) Paul T. Hartsoe, Transfer Station Operator at $24,459.31 (Grade 5), promote to Crew Leader, Solid Waste Division, at $25,682.28 (Grade 6).
Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve requests for waiver of vacation days over 30 into fiscal year 2001 for Holly W. Shires, Roads (4.50 days) and Ronald Penhollow, Water & Wastewater (4.25 days); also; to approve an amended job description for Transfer Station Operator to remove requirement for CDL-A per request of the Acting Director of Public Works and Superintendent of Landfill.
- URBAN GROWTH BOUNDARY PLAN -
Mr. Eric Sennstrom, Director of Planning and Zoning, and Mr. Chris Rogers, of URS Tatman & Lee, appeared to present the Urban Growth Boundary Plan. Mr. Sennstrom advised that the Plan is an attempt to implement the main objectives of the Comprehensive Plan. It will establish water and sewer infrastructure in the area to allow industrial and commercial development to occur. Urban growth boundaries will be established around the various municipalities.
Mr. Rogers advised that the primary purpose of the Plan is to create a foundation on which the County and towns can work together to provide water and wastewater between I-95 and Route 40.
He stated the Maryland Department of the Environment wished the County to amend the Water and Sewer Plan to provide for more interaction with the towns in the corridor. Mr. Rogers stated the purpose of this Plan is to attempt to address those comments.
It creates Urban Growth Boundary areas around Elkton, North East, Charlestown, Perryville, and Port Deposit in order to calculate water and wastewater needs. Mr. Rogers obtained input of the towns on the feasibility of their facility servicing the Urban Growth Boundary areas. He stated it is important not to interfere with the towns' ability to annex in the future. Discussion was held with the towns regarding their capability of meeting the needs of the defined Urban Growth boundaries. Mr. Rogers stated water has been the major impediment for full implementation of the Comprehensive Plan.
He advised a long-term recommendation is to provide water to the towns in the growth corridor by expanding the Perryville Treatment Plant. The towns will be the distributors of the water, and the source will be the Perryville Plant.
Mr. Rogers stated the Plan provides for staged provision of infrastructure so that the County can better manage its growth. He advised that letting the towns distribute provides an anchor of customers and potential revenue.
Mr. Rogers recommended that the Board begin discussions with the towns who are willing to participate and execute a Memorandum of Understanding to define the roles in implementing this project.
Motion was made by Commissioner Hepbron, seconded by Commissioner Kilby, and unanimously carried to approve the Urban Growth Boundary Plan.
- ORDINANCE - ADMISSIONS & AMUSEMENT TAX -
Mr. Al Wein, County Administrator, presented an Ordinance to reduce the admissions and amusement tax from 7.5% to 6%.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Ordinance. A copy is incorporated as a part of these minutes.
- COMMUNITY PARTNERSHIP AGREEMENT - CECIL PARTNERSHIPS FOR CHILDREN, YOUTH, & FAMILIES, INC. -
Mr. Al Wein presented a FY01 Limited Community Partnership Agreement between the State of Maryland, Cecil County, and Cecil Partnerships for Children, Youth, and Families, Inc. He stated the Agreement is the result of a state/local negotiated process to bring standardization and clarity to Cecil Partnerships. The purpose is to establish an interagency service delivery system that is community based and family focused. Cecil Partnerships is designated as the Local Management Board.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the Community Partnership Agreement.
- WAIVER OF FORMAL BIDDING PROCESS - LEASING OF BACKHOES, ROLLERS & STREET PAVER -
Mr. Al Wein advised that it was the interpretation of the Code by the former Finance Department that the formal bidding process was not applicable relative to the lease/purchase of two backhoes, two rollers, and a street paver because of the specialized nature of the equipment. Although these items were not formally advertised, competitive quotes were solicited and received; and lease financing was arranged.
Pursuant to Chapter 183-3 (F), upon affirmative vote of a majority of the Board, the formal bidding process may be waived.
Mr. Wein stated it is his recommendation that the formal bidding process be waived in this instance. He further recommends that all future equipment purchases over $10,000, regardless of the financing mechanism utilized in securing the equipment, go through the formal bidding process. Also, all lease documentation shall be reviewed by the Accounting Manager prior to any action by this Board.
Based on the receipt of formal quotations, the Purchasing Agent recommends that the award for two rollers be granted to Eagle Power & Equipment for a total amount of $52,500, the award for a street paver be granted to CAT for a total amount of $39,764.00, and the award for the two backhoes to John Deere (Standard Equipment Co.) for a total amount of $164,700.00.
Motion was made by Commissioner Hepbron, seconded by Commissioner Kilby, and unanimously carried to waive the formal bidding process for the rollers, a street paver, and the backhoes.
- BID - TRASH CONTAINERS -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the bid for the purchase of 11 trash containers for the Solid Waste Department to Mid-Atlantic Waste Systems for the sum of $47,238.
- BID - GRASS CUTTING -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the bid for grass cutting to Kentucky Blue Landscaping for the sum of $12,925.
- BID - DUMP TRUCK -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the bid for a one-ton 4x4 heavy-duty dump truck for the Solid Waste Department to Chesapeake Ford Truck Sales, Inc. for the sum of $52,929.
- BID - UTILITY TRUCK -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the bid for a utility truck to Anchor Pontiac Buick GMC, Inc. for the sum of $24,378.00.
- PERPETUAL RD. MAINT. AGREEMENTS -
Mr. Fred Orr, Deputy Director of Public Works, appeared before the Board and presented the following Perpetual Road Maintenance Agreements:
1) Agreement between this Board, Larry M. Beamer and Linda Beamer, and Justin Beamer;
2) Agreement between this Board, Larry M. Beamer and Linda Beamer, and Eric Beamer;
3) Agreement between this Board, Frank and Mabel Small, Frank Small, Jr. and Emma Small, and William and Jenny Small.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the Perpetual Road Maintenance Agreements.
- UPDATE - LANDFILL CELL -
Mr. Fred Orr gave an update on the construction of Cell No. 5, Phase II, at the Central Landfill. He advised that construction of the new landfill cell will begin soon. The new cell will consist of four subcells totaling approximately two million cubic yards, enough capacity for an estimated 15-17 years of operation. The remaining cell capacity is limited, so completion of the new cell within the contract schedule is of chief importance.
On June 8, 2000, the County's project manager, Maryland Environmental Service, received seven contractor bids for the cell construction. Total bid prices ranged from approximately $3.65 million to $6.1 million. The engineer's estimate was approximately $5.6 million. After evaluation of the bids, it was discovered that the apparent low bidder, Crouse Construction Company, had erroneously calculated one of their key unit prices and would be unable to execute the contract. Therefore, the second lowest bidder, Haverhill Contracting Company, became the lowest responsible bidder; and MES issued a notice of intent to award the contract to them. Haverhill's total bid price was approximately $4.78 million.
Mr. Orr advised that the notice to proceed will be issued to Haverhill, effective July 24. A preconstruction meeting was held July 18 with representatives from the contractor, MES, EA Engineering (the design consultant), and the Department of Public Works. The contract requires completion of the first subcell within 100 calendar days (10/26/00) and substantial completion of all work within 240 calendar days (3/15/01). Liquidated damages will apply to the contractor if work is not completed on schedule with consideration to any legitimate delays allowable under the contract.
- BUDGET AMENDMENT NOS. 1-5 -
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve Budget Amendment Nos. 1-5. Copies of the Budget Amendments are incorporated as a part of these minutes.
- BUDGET AMENDMENT NO. 6 BD. OF EDUCATION
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve Budget Amendment No. 6 for the Board of Education.
Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adjourn.
Alfred C. Wein, Jr.
County Administrator
APPROVED:
Nelson K. Bolender, President